A Comprehensive Guide on How to Add Comments in Excel

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In the vast landscape of Excel, where rows and columns converge to create a symphony of data, communication often becomes the key to unraveling the complexities within a spreadsheet.

Among the arsenal of tools at your disposal, comments stand out as the unsung heroes, allowing you to annotate, explain, and collaborate seamlessly. In this guide, we will delve into the art of understanding how to add comments in Excel, unlocking a realm of communication that goes beyond mere numbers and formulas.

Step 1: Select the Cell                                                    

Adding a comment in Excel is a straightforward process, but it all begins with selecting the cell where you want to attach your commentary.

Right-click on the target cell, and a contextual menu will appear. Navigate to the “New Comment” option, and voila, the canvas for your thoughts is ready.

Step 2: Ribbon Navigation

Excel also provides a ribbon-based approach for adding comments. Once you’ve selected the desired cell, head over to the “Review” tab on the Excel ribbon. In the “Comments” group, click on the “New Comment” button.

This alternative method ensures that whether you are a right-click enthusiast or a ribbon aficionado, Excel caters to your preferred style.

Step 3: Comment Box

Upon selecting the “New Comment” option, a small comment box will appear adjacent to the chosen cell. This box serves as your personal canvas for conveying additional information or insights.

You can type your comments directly into this box, and Excel conveniently adjusts the size to accommodate your text.

Step 4: Formatting Your Comment

Excel offers various formatting options to make your comments visually appealing and easy to understand. In the comment box, you can bold, italicize, underline, or change the font color to emphasize specific points.

This formatting flexibility ensures that your commentary is not just informative but also visually impactful.

Step 5: Adjusting Comment Size

If your comment extends beyond the default box size, you can easily resize it. Hover over the border of the comment box until the cursor changes, then click and drag to adjust the dimensions according to your needs.

Excel provides the flexibility to make your comments as concise or detailed as required.

Step 6: Displaying Comments

Comments are incredibly valuable, but they are even more impactful when they are visible to collaborators.

To display comments without having to click on each cell individually, head to the “Review” tab on the ribbon and click on “Show All Comments.” Excel will then reveal all the comments in the worksheet, making collaboration a breeze.

Step 7: Editing and Deleting Comments

Mistakes happen, and information evolves. Excel understands this, and therefore, editing or deleting comments is a seamless process. Right-click on the cell with the comment you wish to modify, and select “Edit Comment” to make changes.

Alternatively, choose “Delete Comment” to remove the commentary altogether. This flexibility ensures that your data remains accurate and up-to-date.

Step 8: Navigating Between Comments

For larger datasets with multiple comments scattered throughout, Excel provides a navigation feature to jump between comments effortlessly.

Use the “Previous” and “Next” buttons in the “Comments” group on the “Review” tab to cycle through comments one by one. This feature streamlines the reviewing process, especially in complex spreadsheets.

Step 9: Resolving Comments:

Collaboration often involves a back-and-forth exchange of ideas. Excel allows you to resolve comments once the discussion is concluded.

Right-click on the cell with the resolved comment, choose “Resolve Comment,” and the comment indicator will change, signifying that the issue or discussion is now resolved.


In the realm of Excel, where precision meets complexity, comments emerge as powerful allies, transforming spreadsheets into dynamic canvases of collaboration. From the humble right-click to the comprehensive ribbon-based approach, adding comments in Excel is a skill that enhances communication, clarity, and teamwork.

By mastering the art of commenting, you not only annotate your data but also open the door to a world where numbers are not just values but narratives waiting to be explored. Excel, with its comment feature, becomes more than a tool; it becomes a platform for shared understanding and effective communication.

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