A Comprehensive Guide on How to Make Organizational Chart in Excel

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In the dynamic landscape of today’s business world, effective communication and organizational structure are paramount for success. An organizational chart serves as a visual representation of a company’s hierarchy, illustrating the relationships and relative ranks of its parts and positions.

While there are various tools available for creating organizational charts, Excel stands out as a widely used and accessible platform. In this article, we will provide you with a step-by-step guide on how to make organizational chart in Excel, ensuring a seamless and engaging experience for Excel users.

Step 1: Launch Excel and Set Up Your Data          

Before diving into the creation of your organizational chart, it’s essential to organize your data efficiently.

Open Excel and set up a table with columns such as Employee Name, Position, Manager, and any other relevant information. Ensure that each employee’s information is in a separate row.

Step 2: Create a Hierarchy in Your Data

For Excel to interpret your data as an organizational chart, you need to establish a hierarchy. This involves specifying who reports to whom within your organization.

To do this, select the cells containing the hierarchy data and navigate to the ‘Data’ tab. Click on the ‘Sort’ button and arrange the data based on the managerial hierarchy.

Step 3: Insert a SmartArt Graphic

With your data organized, it’s time to convert it into an organizational chart using Excel’s SmartArt feature. Select the range of cells containing your data, and then go to the ‘Insert’ tab.

Click on ‘SmartArt’ and choose a suitable organizational chart layout from the Hierarchy or Relationship categories.

Step 4: Customize Your Organizational Chart

Once you’ve inserted the SmartArt graphic, you can customize it to suit your organization’s specific needs. Click on the elements of the chart to add text or modify existing information.

Excel provides options to change colors, styles, and layouts, allowing you to create a visually appealing and informative chart.

Step 5: Add Images to Your Organizational Chart

To make your organizational chart more engaging, consider adding images of employees. This can help put faces to names and create a more personal connection within the organization.

Click on the shape where you want to add an image, go to the ‘Format’ tab, and select ‘Shape Fill’ to insert a picture.

Step 6: Adjust Layout and Formatting

Excel provides various tools for refining the layout and formatting of your organizational chart. Use the ‘Design’ tab to explore different layouts, colors, and styles.

Experiment with the options until you achieve a chart that is both aesthetically pleasing and easy to understand.

Step 7: Link Shapes for Quick Navigation

For larger organizations, navigating the organizational chart can become challenging. Excel allows you to link shapes to specific cells or worksheets, providing a quick and efficient way to jump to relevant information.

Right-click on a shape, select ‘Hyperlink,’ and choose the location you want to link to.

Step 8: Update Data Dynamically

Organizational structures are subject to change. To ensure your chart remains accurate and up-to-date, leverage Excel’s dynamic features. Utilize formulas and named ranges to link your chart directly to the source data.

This way, any modifications in the data will automatically reflect in the organizational chart.


Understanding how to create organizational chart in Excel is a straightforward process that can significantly enhance communication and understanding within your organization.

By following these step-by-step instructions, Excel users can seamlessly transform raw data into a visually appealing and informative organizational chart. Remember to customize the chart to meet your organization’s unique needs, and leverage Excel’s powerful features to keep it dynamically updated.

As businesses evolve, an up-to-date and visually compelling organizational chart becomes an invaluable tool for effective management and collaboration.

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