How to Delete Multiple Rows in Excel

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Excel is a powerful spreadsheet software that allows users to manipulate data and perform various tasks efficiently. One common task that Excel users often encounter is deleting multiple rows.

Whether you have a large dataset or need to remove unnecessary information, knowing how to delete multiple rows in Excel can significantly improve your productivity.

In this article, we will guide you through the steps to delete multiple rows in Excel and provide helpful tips to streamline the process. So let’s dive into the world of Excel and unlock the secrets to seamlessly deleting multiple rows!

Understanding Excel Rows

Before we dive into deleting multiple rows, let’s briefly understand how Excel rows are structured. In Excel, a worksheet consists of rows and columns, forming a grid-like structure. Each row is identified by a number, starting from 1 and extending to the maximum number of rows supported by your Excel version.

Different Methods to Delete Multiple Rows

Deleting Multiple Continuous Rows

If you want to delete several continuous rows simultaneously, follow these simple steps:

Step 1: Select the Rows

Begin by selecting all the rows you wish to remove. To do this, click and drag your cursor over the row headers of the targeted rows.

Step 2: Access the Delete Option

Once you have selected the desired rows, right-click on any of the selected rows. This will open a context menu with various options.

Step 3: Delete the Rows

From the context menu, choose the “Delete” option. By doing so, all the selected rows will be promptly deleted from the worksheet.


Rest assured that following these steps will successfully remove the specified continuous rows from your Excel worksheet.

Deleting Multiple Non-Continuous Rows

Deleting non-adjacent rows in Excel is an effortless and exciting task. If you have rows scattered throughout your sheet that need to be deleted simultaneously, the steps below will guide you through the process:

Step 1: Select the Non-Continuous Rows

To begin, select each non-adjacent row individually by pressing and holding the Ctrl key while clicking on each row header.

Step 2: Right-Click and Delete

After selecting all the non-continuous rows, move your cursor to the header of any of the selected rows. Right-click on the header to open the context menu.

Step 3: Delete the Rows

In the context menu, locate and click the “Delete” option. By doing so, all the selected non-continuous rows will be promptly deleted from the worksheet.


Following these straightforward steps will ensure the efficient deletion of non-continuous rows in your Excel sheet.

Tips for Efficiently Deleting Rows

To enhance your productivity and streamline the process of deleting multiple rows in Excel, consider the following tips:

Using Keyboard Shortcuts

Excel provides keyboard shortcuts that can expedite the deletion of rows. Instead of relying on the right-click menu, you can use the following shortcuts:

  • To select multiple rows: Click on the first row, hold the Shift key, and click on the last row of the desired range.
  • To delete selected rows: Press the “Ctrl” and “-” (minus) keys simultaneously. Confirm the deletion in the prompt that appears.

Sorting Data

Sorting your data based on specific criteria can make it easier to identify and delete multiple rows. By organizing your data in ascending or descending order, you can quickly locate and remove the rows you no longer need.

Filtering Data

Excel’s filtering feature allows you to display only the rows that meet specific conditions. By applying filters to your data, you can easily identify and delete the relevant rows, while retaining the important ones.

Utilizing Excel Functions

Excel offers various functions that can help you identify and delete multiple rows based on specific criteria. Functions such as “COUNTIF,” “IF,” and “SUMIF” can be used to determine the rows that meet certain conditions, enabling you to delete them selectively.


Deleting multiple rows in Excel is a valuable skill that can enhance your efficiency and productivity when working with large datasets or eliminating unnecessary information. By adhering to these clear instructions, you can easily remove multiple rows from your Excel worksheet.

Whether you need to delete continuous or non-continuous rows, the process is simple and straightforward. With these efficient methods at your disposal, managing your Excel data becomes a seamless and hassle-free experience.

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