How to Export Outlook Contacts to Excel: Your Ultimate Guide

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Excel, with its robust data management capabilities, is the go-to tool for organizing and analyzing information. Combining the capabilities of Outlook with the versatility of Excel can help you streamline your personal and professional connections. In this guide, we’ll walk you through various methods on how to export Outlook contacts to Excel, each with its own unique benefits and applications.

Method 1: Exporting Contacts as a CSV File

Step 1: Launch Microsoft Outlook

  • Open your Outlook application on your computer.

Step 2: Access the “File” Menu

  • Click on the “File” tab in the top-left corner of your Outlook window.

Step 3: Select “Open & Export”

  • In the left pane, click on “Open & Export.”

Step 4: Choose “Import/Export”

  • Click “Import/Export” to open the Import and Export Wizard.

Step 5: Select “Export to a File”

  • Choose “Export to a file” and click “Next.”

Step 6: Choose “Comma Separated Values”

  • Select “Comma Separated Values” as the file type and proceed with the export wizard.

Step 7: Choose the Contacts to Export

  • Pick the folder you want to export, usually “Contacts.”

Step 8: Save as CSV

  • Choose a location to save your CSV file, provide a name, and click “Finish.”

Your Outlook contacts are now exported to an Excel-compatible CSV file.

Method 2: Exporting Contacts Using the Outlook Web App

Step 1: Open Outlook Web App

  • Access the Outlook Web App by logging in to your Outlook account via a web browser.

Step 2: Navigate to Contacts

  • Click on “Contacts” in the left sidebar to access your contact list.

Step 3: Select Contacts

  • Choose the contacts you want to export by clicking on them while holding down the Ctrl key (or Command key on a Mac).

Step 4: Export as CSV

  • Click on “Manage” and then select “Export contacts” from the dropdown menu.

Step 5: Confirm Export

  • A dialog will appear. Confirm the export and choose a location to save the CSV file on your computer.

Your selected Outlook contacts will be exported as a CSV file.

Method 3: Exporting Contacts Using VBA (Visual Basic for Applications)

Step 1: Open Outlook and Access VBA

  • Launch Outlook, then press “Alt” + “F11” to open the Visual Basic for Applications (VBA) editor.

Step 2: Create a New Module

  • In the VBA editor, click “Insert” and choose “Module” to create a new module.

Step 3: Copy and Paste VBA Code

  • Copy and paste the following VBA code into the module:

Sub ExportContactsToExcel() Dim olApp As Object Dim olNS As Object Dim olFolder As Object Dim xlApp As Object Dim xlWB As Object Dim xlWS As Object Dim iRow As Integer ‘ Create Outlook and Excel instances Set olApp = CreateObject(“Outlook.Application”) Set olNS = olApp.GetNamespace(“MAPI”) Set olFolder = olNS.GetDefaultFolder(10) ‘ 10 represents the Contacts folder ‘ Create a new Excel workbook and worksheet Set xlApp = CreateObject(“Excel.Application”) Set xlWB = xlApp.Workbooks.Add Set xlWS = xlWB.Worksheets(1) ‘ Loop through Outlook contacts and export to Excel For iRow = 1 To olFolder.Items.CountxlWS.Cells(iRow, 1).Value = olFolder.Items(iRow).FullNamexlWS.Cells(iRow, 2).Value = olFolder.Items(iRow).Email1Address Next iRow ‘ Save Excel workbook xlWB.SaveAs “PathtoyourExcelFile.xlsx” ‘ Clean up and release objects xlWB.Close Set xlWS = Nothing Set xlWB = Nothing Set xlApp = Nothing Set olFolder = Nothing Set olNS = Nothing Set olApp = Nothing End Sub

Step 4: Adjust the Code and Run

  • Replace “PathtoyourExcelFile.xlsx” with the path where you want to save the Excel file.
  • Press F5 or click the “Run” button to execute the VBA code.

Your Outlook contacts will be exported to an Excel file.

Wrap Up:

In conclusion, exporting your Outlook contacts to Excel provides you with a powerful way to manage and leverage your network effectively.

Whether you prefer the simplicity of CSV exports or the customization offered by VBA, these methods give you the tools you need to keep your contacts organized and accessible, no matter how you choose to utilize them. So, go ahead and unlock the full potential of your Outlook contacts with these easy steps to export them to Excel.

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