How to Export Power BI to Excel – Export Data from Power BI Visualization

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Did you ever think about why the Power BI tool is used in Excel?

One of the most powerful business intelligence tools you can use is Power BI. Basically, Microsoft launches the Power BI tool that lets you sort, analyze and display a great amount of data without coding. Apart from this, Power BI can bring Excel users to a platform where they can switch from Power BI to Excel and vice versa.

What is Power BI?

When you need to view and share data once it is analyzed, you can use the Power BI tool. Moreover, you can change data from multiple sources to generate business intelligence reposts and useful dashboards. With Power BI Desktop, you can generate reports, and Power BI Services lets you publish those reports.

In this post, you will learn how to export Power BI to Excel. Let’s see how it happens:

Export Data from a Power BI to Excel with Export Data

Below are simple-to-follow steps for Excel users to export data from a Power BI.

Open the and choose an accessible report.

Click the “…” button given on the upper right side of the selected graphic. Choose the “Export data” button.

Click on whether you need to download a CSV or XLSX file.

You will access the data filtered by the Summarized data view automatically. As per your needs, you can export data by choosing “Underlying data”.

export data

Now, you are able to update data or even re-generate graphs.

The Power BI form can export to Excel and it also holds in the following ways:

A new CSV file is used data from one visual to export.

You can now simply update your data or re-create graphs in Excel.

Data linked with a Power BI visual can be exported and data in the table cannot be extracted when the data is linked with Power BI visual.

With Power BI desktop, you can export a table to Excel. Since you select a table in the “Data” form, you can right-click and choose. Click on “Copy” for a column and choose “Copy Table” for the entire table. Paste the data in an Excel file to access data.

How to Export from Power BI into Excel with the Analyze in Excel Feature?

When you are dealing with Power BI Service, an additional feature has been used that exports the Power BI dataset in Excel. Data processing in Excel is entirely valuable and you can process data in Excel to make data visualized. Below you can see three multiple ways to use the Analyze in Excel function of Power BI.

Analyze in Excel Feature:

The Analyze in Excel feature is used to export datasets and reports in Excel. Here’s how you can do this:

  • Open the, in which your work appears on the Power BI account.
  • Choose Download from the menu. Click Analyze in Excel updates. It is a compulsory function; that’s why the Analyze in Excel feature does not work.
  • Click on the Power BI dataset you need to analyze in Excel.
  • Choose More Options (…) given next to the dataset. Click on the “Analyze in Excel” option.
  • Now, make sure to enable the content and editing when you open a new file. Since you have installed the Analyze in Excel updates, you will not likely face any issues.


Today, you have learned how to export Power BI to Excel. In any case, when you need to use business intelligence tools, Power BI is a great solution to every problem.

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