How to make a VCF File from Excel

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How to make a VCF File from Excel

Creating a VCF (vCard) file from an Excel spreadsheet involves a few steps that include converting the Excel file to a CSV format, importing it into a contacts application, and then exporting it as a VCF file. This process can be done manually or by using dedicated software tools. Below is a detailed step-by-step guide on how to how to make a VCF file from excel.

Why Convert Excel to VCF?

VCF files are widely used to store contact information. They are compatible with many platforms such as smartphones, email clients, and various contact management systems. Converting contacts from Excel to VCF allows for easier sharing and importing of contact information across different devices and applications.

Step-by-Step Process to Convert Excel to VCF

Method 1: Manual Conversion Using Windows Contacts

Step 1: Convert Excel to CSV

  1. Open your Excel file.
  2. Click on the File menu, then select Save As.
  3. Choose a location to save the file.
  4. In the Save as type dropdown menu, select CSV (Comma delimited) (*.csv).
  5. Click Save (you might receive a few warnings about the format, which you can ignore).

Step 2: Import CSV into Windows Contacts

  1. Open the Start Menu and type Contacts, then open the Contacts folder.
  2. Click on the Import option.
  3. Select CSV (Comma Separated Values) and click Import.
  4. Browse to the location of the CSV file you saved earlier and select it.
  5. Follow the prompts to map the CSV fields to the appropriate contact fields (e.g., name, phone number, email).
  6. Click Finish to complete the import.

Step 3: Export Contacts to VCF

  1. In the Contacts window, select the contacts you want to export (you can select all by pressing “Ctrl + A”).
  2. Click on the Export option.
  3. Choose vCards (folder of .vcf files) as the export format.
  4. Select a location to save the VCF files and click OK.
  5. Each contact will be saved as an individual VCF file in the chosen folder.

Method 2: Using Google Sheets

Step 1: Convert Excel to CSV Using Google Sheets

  1. Open Google Sheets and upload your Excel file.
  2. Once the file is open, go to “File” > “Download” > “Comma-separated values (.csv, current sheet)”.
  3. Save the CSV file to your computer.

Step 2: Import CSV into Google Contacts

  1. Open Google Contacts (
  2. Click on “Import” in the left sidebar.
  3. Select the CSV file you downloaded from Google Sheets.
  4. Follow the prompts to complete the import process.

Step 3: Export to VCF from Google Contacts

  1. Select the contacts you want to export in Google Contacts.
  2. Click on the “More” button (three vertical dots) and select “Export”.
  3. Choose the “vCard (for iOS Contacts)” option and click “Export”.
  4. Download the VCF file to your computer.

Method 3: Using Dedicated Software Tools

Option 1: CSV to vCard Converter

  1. Save your Excel file as a CSV file as described in Method 1, Step 1.
  2. Download and install a free tool like “CSV to vCard Converter”.
  3. Open the software and import the CSV file.
  4. Choose whether to save all contacts in a single VCF file or separate files for each contact.
  5. Click “Convert” and save the VCF files to your computer.

Option 2: SysTools Excel to vCard Converter

  1. Download and install SysTools Excel to vCard Converter.
  2. Open the software and import your Excel file directly (no need to convert to CSV first).
  3. Map the fields from your Excel file to the vCard format.
  4. Select the desired vCard version and export location.
  5. Click “Export” to generate the VCF file(s).


  • Converting Excel contacts to VCF files can be done manually through Windows Contacts or Google Sheets, or more efficiently using dedicated software tools. The manual methods are free but can be time-consuming and require multiple steps.
  • Software tools, while sometimes paid, offer a more streamlined and automated approach, making them suitable for handling large volumes of contacts. By following these steps of how to make a VCF file from excel, you can easily share and import contact information across various platforms and devices.

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