How to Outline Cells in Excel?

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When it comes to spreadsheets, there’s no one-size-fits-all solution. Just as every business is unique, so too are their spreadsheet needs. That’s where Excel comes in.

With its vast array of features and customization options, Excel is the perfect tool for creating tailored spreadsheets.

One such feature is the outline function. In Excel, you can outline cells to make them stand out. Outlines allow users to group together data for easy organization and navigation. This is a great way to highlight important data or draw attention to a specific row or column.

By hiding and collapsing information, outlines make it easy to focus on the most important information. In short, they help to turn a confusing mass of data into a neat and tidy package. 

Outlining cells is easy to do and can be done in just a few steps. In this article, we will show you how to outline cells in Excel. We will also discuss some of the benefits of outlining cells and provide some tips on how to use this feature effectively. So, read on to learn more!

How to Create an Outline in Excel – A Step -by step Guide

Creating an outline in Excel is a simple and straightforward process. Just follow the steps below and you’ll be good to go:

Step 1: First of all, you need to select the cells that you want to include in your outline.

Step 2: Once you’ve selected the cells, click on the “Border” tab from the “Font Category”.

Step 3: This will open up a drop-down menu before you. From this menu, select the style of border or outline you want your cell or cells to have and click it.

Step 4: This will add borders to all the selected cells and Voila! now, your cells are outlined!

Adding numbers and bullets to your outline Cells

If you want to add numbers or bullets to your outline, there’s a simple way to do that too. It is just like adding the numbers and bullets to a normal cell as outlining it doesn’t have any impact on the way you format your cell.

  • To add numbers or bullets to your cells in Excel, simply select the cell or range of cells that you want to modify.
  • Then, click the ‘Home’ tab and select the ‘Number’ or ‘Bullet’ option from the ‘Number Format’ drop-down menu.
  • You can also use the ‘Format Cells’ dialog box to select a different numbering or bullet style.

Whichever method you choose, adding numbers and bullets to your cells in Excel is a quick and easy way to give your data a little extra polish.

Moving and copying outlines between different worksheets

If you want to move or copy your outline to another worksheet, you can do so by following the steps below:

  1. Select the cells that contain the outline you want to move or copy.
  1. Right-click on the selection and select ‘Copy’ from the context menu.
  1. Navigate to the worksheet where you want to paste the outline.
  1. Right-click on the cell where you want to paste the outline and select ‘Paste Special’ from the context
  1. In the ‘Paste Special’ dialog box, select ‘Formulas’ from the ‘Paste’ drop-down menu and click ‘OK’.
  2. This will copy the outline along with the formulas that generate it.
  1. If you want to move the outline without copying the formulas, simply select ‘Values’ from the ‘Paste’ drop-down menu in Step 5.

Keep in mind, however, that this will only move the outline itself and not the formulas that generate it.


You now know how to quickly and easily outline cells in Excel. The next time you are faced with a large spreadsheet, don’t be overwhelmed! Simply use the outlining tools to break the data down into manageable chunks.

Outlines are a great way to organize and navigate your data in Excel. They are easy to create and can be customized to suit your needs.

And remember, if you ever need to remove an outline, just select the cells and click the “Clear Outline” button. With a little practice, you’ll be an outlining expert in no time!

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