Where is File Tab In Excel?

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Where is File Tab In Excel

Microsoft Excel, a cornerstone of the Microsoft Office suite, is a powerful tool for data management, analysis, and visualization. Among its myriad features, the “File” tab plays a crucial role in managing the basic operations of the software.This article provides an in-depth look at the “File” tab in Excel, explaining its location i.e. where is file tab in excel, significance, and the functionalities it offers.

Location of the File Tab in Excel

The “File” tab is part of the Ribbon interface in Microsoft Excel, which was introduced in Excel 2007 and has since become a staple in subsequent versions, including Excel 2010, 2013, 2016, 2019, and Office 365.The Ribbon is the toolbar that appears at the top of the Excel window, organized into a series of tabs.

To locate the “File” tab:

  1. Open Microsoft Excel:

Start by launching the Excel application on your computer.

  1. Look at the Ribbon:

The Ribbon is the toolbar that runs across the top of the Excel window. It is divided into several tabs such as Home, Insert, Page Layout, Formulas, Data, Review, and View.

  1. Identify the “File” tab:

The “File” tab is typically the first tab on the Ribbon, positioned at the top-left corner of the window.

When you click on the “File” tab, you enter what is known as the “Backstage View”. This view differs from other tabs on the Ribbon as it provides a range of commands related to file management rather than direct spreadsheet functionalities.

Significance of the File Tab

The “File” tab in Excel is significant for several reasons:

  1. File Management:

It allows users to create, open, save, and print Excel files. This is essential for starting new projects, accessing existing ones, and ensuring that your work is preserved and shareable.

  1. Document Information:

Through the “File” tab, you can access detailed information about your document, such as its size, creation date, and author.

  1. Settings and Options:

It provides access to Excel’s settings, where you can customize the application’s behavior to suit your preferences. This includes options for adjusting the interface, setting default file locations, and managing add-ins.

  1. Security and Permissions:

You can manage document protection, including setting passwords, permissions, and inspecting the document for personal information that might need to be removed before sharing.

  1. Version History:

In some versions of Excel, you can view and restore previous versions of a file, which is particularly useful for collaborative work and undoing accidental changes.

Step-by-Step Process to Access and Use the File Tab

Here’s a detailed guide on how to access and use the various features of the “File” tab in Excel:

  1. Opening the File Tab:

    Open Excel and click on the “File” tab located at the top-left corner of the Ribbon.

    This will take you to the Backstage View, where you will see a menu with various options.

  1. Creating a New Document:

    In the Backstage View, select “New”.

    You will be presented with options to create a new blank workbook or choose from a variety of templates.

  1. Opening an Existing Document:

    Click on “Open” in the Backstage View.

    You can then navigate to the location of your file, whether it’s stored on your computer, in OneDrive, or on another networked location.

  1. Saving a Document:

    To save a new document, click “Save As”.

    Choose the location where you want to save the file, enter a name, and select the file format.

    For saving updates to an existing document, simply click “Save” or use the keyboard shortcut Ctrl + S.

  1. Printing a Document:

    Select “Print” from the Backstage View.

    Here, you can choose your printer, adjust settings such as the number of copies, page orientation, and print area.

    Click the “Print” button to print your document.

  1. Accessing Document Information:

    Click on “Info” in the Backstage View.

    This section provides metadata about your document, including file size, creation date, and author.

    You can also manage document properties and check for issues such as compatibility problems or hidden properties.

  1. Adjusting Excel Settings:

    Select “Options” at the bottom of the menu in the Backstage View.

    This opens the Excel Options dialog box, where you can customize a wide range of settings, from interface options to formula calculations and proofing tools.

  1. Managing Document Security:

    Click on “Protect Workbook” under the “Info” section.

    You can set a password to open or modify the document, restrict permissions, and remove personal information for shared documents.

  1. Viewing and Restoring Previous Versions:

    If your Excel version supports it, you can go to the “Info” section and look for the “Manage Workbook” feature.

    Click “Version History” to view previously saved versions of the document and restore them if needed.

  1. Sharing and Exporting Documents:

    Click on “Share” to invite others to collaborate on your document via OneDrive or SharePoint.

    You can also export the document to different formats, such as PDF, by selecting “Export” and choosing the desired format.


  • The “File” tab in Excel is a gateway to essential file management tasks and settings customization. Understanding where is file tab in excel, significance, and the functions it offers can greatly enhance your productivity and efficiency in using Excel.
  • Whether you’re creating new documents, managing existing ones, or customizing Excel to better suit your needs, the “File” tab is an indispensable part of the Excel experience.

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