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MS Excel is designed in such a way it can handle and process thousands of formulas, macros, programs, and shortcuts. To become proficient in using the software, you have to start learning the basics and then work just your way to its more advanced applications. Just so you know, even the commonly used elements of this software can make your everyday data processing easier, faster, and more hassle-free.

Microsoft makes regular modifications to MS Excel, which is why it is important that you get updated knowledge in using the software. Learn more about the most convenient functions of this program to become competitive in the job market.

Common MS Excel Keys, Shortcuts, and Tricks

Listed below are some of the most useful MS Excel keys that you can use to make data processing, entry, and analysis so much easier. These are just the basics and there are tons of others that you should learn to become an expert in the software.

  1. Using the Select All Button

Did you know that there’s a select all button located at the upper left-hand corner of the Excel sheet? Clicking on that square will highlight all the data in the sheet you’re working on. It works so much faster than pressing the Ctrl + A keys.

  1. Adding multiple rows and columns

You might already know how to add one column or row to your Excel sheet. But what if you want to insert 10 new rows? Do you have to add one column 10 times to reach the number that you want? No, you don’t have to. Simply highlight the number of columns that you want to insert either below or above the row or column and proceed as usual. Now, you only do the process once and you’ll have as many rows or columns added.

  1. Moving or copying data in cells

To move or copy data in cells quite easily, simply choose the target column and set the pointer at the border. When the pointer turns into a crossed arrow icon, drag the column where you want it to go. If you want to copy the contents of the cell instead of moving it, simply press the Ctrl button while doing the same action.

  1. Transposing data from columns to rows

There’s a neat tool in MS Excel that allows you to transpose columns into rows so you get a better view of the values. This tool is very helpful if you need to shift views without manually typing or transferring that data in each cell as that’s prone to human errors. Simply highlight the part that you need to transfer and click on the Transpose option under Paste.

These are just some of the things that you should know if you want to be good at using MS Excel. However, there are more complicated things that you have to know if you want to consider yourself as an expert in the software. It is highly recommended that you sign up for Excel classes from an online training center that has been producing certified students that are hired by the top corporations, just like what Earn and Excel has been doing for years.