Use of Flash Fill in Excel

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  Introduction

   There could be instances when you need to copy the information of 1 cell to many different cells in your Spreadsheet. You could           copy and paste the information into each cell, but this approach would be time-consuming. But, Excel is superb software to                  eliminate these. There’s you should not use supplements and eliminates handbook repetitiveness, saving you valuable time along          the way!

     Flash Fill in Excel is really a new function which was presented in Microsoft Excel 2013.  It is a smart feature that attempts to             identify patterns centered on your data access and does that for you. It could make your life easier when you yourself have to               control values in a cell.  It helps enter information quickly into your spreadsheet, saving you time and effort. Some easy types of           applying Thumb Load could possibly be to obtain the first name from the entire name, structure telephone numbers, etc. In this           short article, you will have the ability to learn how to use Flash Fill in Excel.

  Steps to Activate the Flash Fill in Excel:

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  If the Flash Fill does not work automatically, you need to activate it using these simple steps:

  • Click the File Tab, select Options.

  • Then from the new window opened, select the Advanced options from the navigation pane. And checkbox the Automatically Flash Fill and click OK.  

  (In short, Files > options > Advanced > Automatically Flash Fill > OK).

  Steps for joining Data using Flash Fill

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1. Initially, enter the specified information into your spreadsheet.  For example, I used First Name in                      Column D and the Last Name in Column E.  Here I have to join the data from both the columns in                      next column F as Email– using Flash Fill features in the Excel.

2. Next, you’ll need to tell Excel what you need to do by entering a correct current email address in cell F3.           Here in that adjacent cell (next to E3), I’ve entered singh.ram@companyname.com in column F.

3. Select the cell F4 for flash fill (in this case).  Then on the Data tab, click Flash Fill and Excel Flash Fill              would automatically fill all the cells and you’ll get the following output as in the screenshot.

Recommendations: If Flash Fill is turned on but doesn’t start quickly whenever you type data that suits a structure, you can try starting it physically by clicking Data> Flash Fill, or by pressing Ctrl+E.

  Extract Data using Flash Fill

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In addition, you may use Flash Fill to extract the numbers.

1. For example, open the spreadsheet for data entry using flash fill features. Here I’ve code in column D and I do want to extract the place in Column E.

2. In the beginning, tell Excel what you want to do by entering the first cell value “brj” into cell E3. Please check out the screenshot below:

3. Select the cell E4 for flash fill (in this case).  Then on the Data tab, click Flash Fill and Excel Flash Fill would automatically fill all the cells and you’ll get the following output as in the screenshot.

  Formatting Phone Numbers Using Flash Fill

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Also, use Flash Fill to format the given phone numbers, Here is an example to concatenate the telephone number with the hyphen (-) to ensure it is easily readable. Please try.

  Separating First Name and Last Name Using Flash Fill

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Here you’ve a set of full names in column E, and you can separate the information in this specific column into two individual columns as First Name and Last Name using Flash Fill. Please read the example as below: