Excel does not automatically print the gridlines with the data when printing a worksheet or workbook. Gridlines make reading the data easier by separating the columns and rows from one another. Below is a side by side comparison of what the data will print like with and without gridlines.

How To Print Gridlines in Excel 1 (1)
How To Print Gridlines in Excel 1 (2)

By printing the gridlines, the data is separated and it is easier to read across the rows..

To turn on the Print Gridlines:

           1. Go to the Page Layout Tab in the Ribbon

           2. Find the Sheet Options Box

           3. Under Gridlines check the box to Print

           4. Click the File Tab in the Ribbon 

           5. Click Print

How To Print Gridlines in Excel ? Please note the Print Gridlines feature is only applicable to the worksheet you have open. If you want to print the entire workbook with gridlines you will have to repeat the steps in each worksheet by checking the Print box under Gridlines.

You can also select the right-hand corner of the Sheet Options box to display the Page Setup dialog box.

          1. Choose the Sheet Tab from the Ribbon

          2. In the Print options section click the box next to Gridlines to turn on the Print Gridlines                         feature

          3. Click OK to continue working in the worksheet or

          4. Click Print
              Again, this will have to be repeated for each worksheet you would like to print.


How To Print Gridlines in Excel The fastest way to have gridlines printed

when working with several worksheets that will be printed out is to click on File from the Ribbon. Select Print to bring up the Print Preview screen. The Settings are listed on the left side. To print all the worksheets, select the first drop-down menu and select Print Entire Workbook.

Underneath the Settings at the very bottom will be a link to open the Page Setup dialog box.  Toggle through the worksheets by clicking the arrows. Once the worksheet you wish to change is visible open the Page Setup and follow the steps above to turn on the Print Gridlines feature. Once you have turned Print Gridlines on for each worksheet, click Print.

Excel only prints the gridlines


How To Print Gridlines in Excel ?That are around data so the empty cells within the worksheet aren’t going to have gridlines displayed. For instance, if you wanted to add a blank cell to the bottom of the column for additional figures to be hand-entered you will have to insert Borders around the cells.

Another option is to include the empty cells within the print area. Within the worksheet, select all Columns and Rows that you want printed. Click on the File Tab and select Print. Within the first drop-down menu of the Settings, click Print Selection. Turn on the Print Gridlines feature by opening the Page Setup and completing the steps. Now, all selected cells will have gridlines around them, even the cells without data.

How To Print Gridlines in Excel If gridlines aren’t showing up

Even though the box has been checked make Draft Quality has not been turned on. First open the Page Setup dialog box. Just under the Print Gridlines in the Print options section you will find Draft Quality. Make sure the box is unchecked. Draft Quality doesn’t include graphs, or graphics or gridlines it is simply the raw data.